{"id":808,"date":"2022-04-05T18:11:57","date_gmt":"2022-04-05T18:11:57","guid":{"rendered":"https:\/\/www.capitalarchivist.org\/caa\/?page_id=808"},"modified":"2022-04-11T17:44:04","modified_gmt":"2022-04-11T17:44:04","slug":"capital-area-archivists-of-new-york-caa-procedures-for-responding-to-violations-of-the-code-of-conduct","status":"publish","type":"page","link":"https:\/\/www.capitalarchivist.org\/caa\/?page_id=808","title":{"rendered":"Code of Conduct Procedures"},"content":{"rendered":"

Our Code of Conduct is a statement of values. Ultimately, however, it is only as good as its enforcement procedures. This procedure documents actions to be taken by CAA leadership and events organizers in the event of a violation of the Code of Conduct. It can be difficult to respond to these situations, so this guidance is designed to ensure that CAA and events leadership respond responsibly and effectively.<\/span><\/p>\n

Responsible Reporters<\/b><\/h2>\n

All members of the CAA Governance Group must be available to take reports on Code of Conduct violations. Organizers of CAA events and communication spaces must also be available to take reports of violations in those spaces. Reports must be taken using the following procedures.<\/span><\/p>\n

Taking reports<\/b><\/h2>\n

Upon receiving a report of a violation of the Code of Conduct or Community Agreements, ask the reporter if they would like to make a formal report. Let them know that you can\u2019t make any promises about how it will be handled, but their safety and confidentiality will be a priority. <\/span>Take a written report, or write down verbal reports as soon as possible.<\/b> Reports of any length should be taken in a quiet, private space. If the following information is not volunteered in the written or verbal report, ask for it\/include it, but do not pressure them.<\/span><\/p>\n

 <\/p>\n

    \n
  • Identifying information (name if possible) of the participant violating the Code of Conduct<\/span><\/li>\n
  • Reporter\u2019s name and contact information<\/span><\/li>\n
  • The approximate time and date of the behavior (if different than the time the report was made)<\/span><\/li>\n
  • Place of the incident<\/span><\/li>\n
  • What happened (try to collect as much information as possible to provide a clear understanding of what occured)<\/span><\/li>\n
  • Other people involved in the incident<\/span><\/li>\n<\/ul>\n

     <\/p>\n

    Do not question the reporter’s truthfulness. It is your job to maintain a supportive environment and ensure that fair procedures are followed, not to conduct an investigation. <\/span>Do not summon law enforcement unless there is a threat to physical safety, or at the request of the reporter<\/b> (see Threats to physical safety and law enforcement section, below).<\/span><\/p>\n

     <\/p>\n

    If the reporter is distressed and\/or needs additional assistance, offer them a private space to be in, ask how you can help, and make sure they have local emergency contact information (included in the Code of Conduct). Ask if there is a trusted friend they would like you to get; if so, have someone bring that person.<\/span><\/p>\n

     <\/p>\n

    If the incident was widely witnessed: Thank them for the report and tell them you will convene the members of the Governance Group.<\/span><\/p>\n

     <\/p>\n

    If the incident was private: Thank them for the report and say you will convene the Governance Group if that is okay with them. <\/span>Consent is critical.<\/b> Be explicit with the reporter about with whom you intend to share the report.<\/span><\/p>\n

     <\/p>\n

    Do not:<\/span><\/p>\n

     <\/p>\n